Penalty Abatement
The Penalty Review Unit (PRU) administers the penalty system Arizona designed to ensure a fair and consistent program of tax compliance. Statutes provide that the department may abate penalties for reasonable cause. For purposes of abating the penalties imposed under statute, “reasonable cause” means the taxpayer exercised ordinary business care and prudence, but was unable to file the return, furnish the requested information or provide for payment of a tax liability within the prescribed time.
A request for the abatement of a penalty, or penalties, can be requested to the Penalty Review Unit with Arizona Form 290 – Request for Penalty Abatement. Clear and concise information will allow for a prompt reply by the department. A decision is based on information and evidence provided with the request. Therefore, documentation that supports the basis of a request must be included. Requests without supporting documentation may be denied.
A request for abatement of audit assessed penalties should be directed to the appropriate audit unit. Generally, an audit assessment notification will provide the auditor name and contact information.
Penalties and/or Fees Not Considered for Abatement:
- Interest
- Transaction privilege tax licensing fees
- Audit assessed penalties
- Reconsideration of any disallowed accounting credit(s) for transaction privilege tax
Please note that a taxpayer cannot settle through the penalty abatement process if disputing a penalty assessment with supporting documentation. The PRU reviews the requests of penalties appropriately assessed.
Working with ADOR on Penalty Disputes
Starting a Request for Penalty Abatement
Delays on Penalty Review Unit Decisions
Working with ADOR on Penalty Disputes
Penalty disputes can be settled with ADOR. Taxpayers can find contact information on the notice received, or they may contact one of the units below:
Customer Care
Local: (602) 255-3381
Toll-free: (800) 352-4090
Fax: (602) 716-7973
Arizona Department of Revenue
Customer Care
PO Box 29086
Phoenix, AZ 85038-9086
Tobacco Unit (For Tobacco Tax inquiries)
Phone: (602) 716-7808
Arizona Department of Revenue
Tobacco Tax Unit
Mail Code 1300
1600 W. Monroe
Phoenix, Arizona 85038
Taxpayers can learn more about the penalty abatement process in the department’s Publication 700, Penalty Abatement. They can also read about the standards for abatement of penalties based on reasonable cause in General Tax Ruling (GTR) 04-2.
Additionally, taxpayers may call the PRU’s general line at (602) 716-7802; however, the department does not accept penalty abatement requests by telephone, nor are decisions rendered by walk-in or telephone contact.
Starting a Request for Penalty Abatement
To start a request for a penalty abatement, taxpayers will fill out Arizona Form 290, print and see how to file the request below. The request must be signed by an authorized individual, or the request cannot be reviewed. To see who is authorized to make the request, see Who Must Sign, on Part 4, of the Arizona Form 290 instructions.
Taxpayers will then file in one of the following ways:
By fax to:
(602) 716-6787
By mail to:
Arizona Department of Revenue
Penalty Review Unit, Division 9
1600 West Monroe Street
Phoenix, AZ 85007-2612
By drop-off at:
an Arizona Department of Revenue location
Delays on Penalty Review Unit Decisions
Some of the most common reasons the Penalty Review Unit delays a decision include the following:
- The person requesting abatement is not an authorized individual. See Who Must Sign, on Part 4, of the Arizona Form 290 instructions.
- There is no printed name on the request, and the signature is illegible to verify who is making the request.
- The specific period(s) are not individually listed. If more than one period is being requested, list each period separately.
- The Tax Identification Number for the individual(s), or business, are not shown on the request
- The penalty or fee being requested of is not considered for abatement. See what penalties, and/or fees, are not considered above.
- The inquiry is a billing dispute.
Helpful links:
Arizona form 290 – Request for Penalty Abatement
Publication 700 – Penalty Abatement
Form 285 General Disclosure/Representation Authorization Form